Managed Print Solutions
Photocopier Managed printing Maintenance and Supplies
Present day Full Colour copiers are very sophisticated pieces of equipment requiring regular and specialist maintenance, adjustment and replacement consumables. Being the central hub of Office Administration, Copying, Scanning and Printing, the performance of the equipment is of paramount importance. There are two options for the provision of Service and Consumables.
Time and Materials (not recommended)
You could if you so wish simply Buy or Lease the machine and pay for service and all the consumables as and when they are required.
Unfortunately, this means your machine may cease to become operational when any consumables are required. This is more than just any of the four Toner cartridges you may be familiar with, it also includes four Image Units, Waste Units, Transfer Units, Filters and Fusing Units. Each of these consumables have a specific life which will then require replacement and have to be managed internally.
Your machine will also miss out on essential required preventative maintenance and firmware updates which will affect Print Quality, Reliability and reduce the Life of the equipment. It’s a little like having a new car and having it serviced only when it goes wrong.
When considering whether or not to buy your own consumables manufacturers base the consumable life on approximately 5% coverage of print on paper.
managed printing (highly recommended)
If you buy or Lease the equipment you can pay a small cost per copy for each copy you make. In return we will provide all consumables, manage, service, repair and maintain the equipment free of charge. We will monitor the machines usage and carry out all preventative maintenance and updates to ensure the machine performs to the best of its ability.
managed printing Solutions Summary
Allowing us to manage the performance of the machine on a cost per copy basis will not only improve the performance of the equipment and reduce downtime there will be little difference in cost. Some of the consumables are very expensive so spreading the cost of maintenance on a cost per copy basis will also alleviate some quite expensive bills as some of the consumables often require replacement at the same time.
Frequently asked questions
What are managed print services?
An arrangement where a supplier takes responsibility for your whole print estate — the machines, consumables, servicing and monitoring — for a predictable monthly cost. Toner arrives before you run out, faults are often identified remotely, and usage is reported so you can see where the cost is going.
Will managed print reduce our printing costs?
Usually, and often without buying any new hardware. The savings typically come from setting mono and duplex as defaults, applying rules so colour printing is a deliberate choice, and consolidating a mix of ageing desktop printers onto fewer, cheaper-to-run machines.
Does managed print work with our existing machines?
In most cases yes. Monitoring and print management software can usually be applied to a mixed estate, and we would normally look at what you already have before recommending any replacement.