Photocopier Leasing

Leasing is how most UK businesses get a photocopier. Instead of finding several thousand pounds up front, you pay a set amount each month across a fixed term — typically three to five years.

Why businesses lease

• Cash stays in the business. No large capital outlay to get a machine on the floor.
• Predictable budgeting. One monthly figure covering hardware, servicing and toner.
• Easier upgrades. At the end of the term you can move to a newer machine rather than being stuck with ageing kit.
• Tax treatment. Lease payments are usually an allowable business expense — check the specifics with your accountant.

What to watch for

The monthly figure is only half the story. Nearly every lease sits alongside a service agreement charged per page, so ask what the click charge is and what happens if your volumes change.

Also check the term length, what the machine costs to return or keep at the end, and whether the agreement rolls on automatically if you do nothing.